By David Gracey
For better or worse, Microsoft Outlook has pretty much become the center of my work universe. I’m a slave to it. Neither young enough nor cool enough to use instant messaging as my main method of communication, I am sticking with Outlook.
In a typical workday, I send a lot of attachments by email. For years, I would locate the file I wanted to send, right click on it, then choose SEND TO > MAIL RECIPIENT. This was convenient. However, the new email would not use my signature and it would insert some nonsensical message in the body, which I would inevitably delete and then type my own message.
But there is a better way to attach a file that you’ve recently viewed or edited to an email. Here’s how:
- Create a new email in Outlook
- Type your email as usual
- Just prior to hitting SEND, attach your document by clicking the ATTACH FILE button in the toolbar. When you click that button (wait for it…), a list of recently opened files appears. Simply click the document you want to attach!
- Hit SEND and “whoosh,” away it goes!
The best thing about this technique is that you don’t have to remember where you saved the file. Have you ever found a document on the web and downloaded to God-knows-where? Or have you ever edited a Word document and forgotten where you saved it? Well worry no longer! That file is at the top of the drop-down box for you to pick.
Admittedly, I’ve become a lot more lazy using this method, so I’m sure there are documents scattered all over the place. But who cares? I’m able to find a document immediately after (or while) working on it and send it quickly, without losing my Outlook signature or formatting.
David founded Network 1 in 1998 with a vision of building an IT support company dedicated to delivering top-notch support to small businesses in Atlanta. David sets the tone for Network 1 and is responsible for all aspects of the business.
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Network 1 Consulting is an 18-year-old, IT Support company in Atlanta, GA. We become – or augment – the IT department for law firms and medical practices. Our IT experts can fix computers, but what our clients value most are the industry-specific best practices we bring to their firms. This is especially important with technology, along with regulations and cyber threats, changing so rapidly. We take a proactive approach to helping our clients use technology to gain and keep their competitive advantage.