Tuesday Tip: Quick Save Emails to Calendar

by David Gracey

The flood of email never stops. If you’re like me you get 100-200 emails every day, most of which fall into the “unwanted” category: not quite spam but not quite legitimate. So the delete key gets a lot of use. But several times a day, I get an email from someone that requires either a meeting, phone call or some other type of follow up. So I open up my Outlook calendar and create a new meeting or reminder.

A quick shortcut that Microsoft developed for Outlook 2010 is a drag-and-drop feature where you can simply drag an email onto a date on your calendar. When you drop it, a window pops up that is pre-populated with relevant information about the appointment: the subject of the email populates the subject of the appointment, the body of the email comes over into the body of the appointment and the date is pre-populated with the date on which you dropped the email. The edit screen is already open ready for necessary changes.

Step 1:

step-1

Step 2: update and save the appointment:

step-2

That’s it.  You’re done.  You have quickly created a new appointment and saved it on your calendar.

Network 1 Consulting is a 14-year-old, IT Support company in Atlanta, GA.  We become – or augment – the IT department for professional services companies: law firms, medical practices and financial services firms.  Our IT experts can fix computers – but what our clients really value is the industry-specific best practices we bring to their firm.  This is especially important with technology, along with regulations and cyber threats, changing so rapidly.  We take a proactive approach to helping our clients use technology to gain and keep their competitive advantage.

David Gracey: Since its founding in 1998, David has grown Network 1 into a top-notch IT services company dedicated to delivering the best solutions for Atlanta’s small and mid-size businesses. His responsibilities include creating the vision and strategy for its growth and establishing the culture of Network 1.

Network 1 designs, builds and supports the IT you need to run your business more securely, productively and successfully. Whether you want to outsource all of your IT needs to a reliable, responsive, service-oriented company, or need to supplement the work of your internal IT staff, we will carefully evaluate where you are now, discuss where you want to go and implement and support a plan to get you there with as little interruption as possible.

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