Tuesday Tip: Add Color to your Inbox

by Tony Rushin

With Outlook you can make different categories of email show up in different colors.

Emails from the boss? Put them in blue.
Best client? Have them show up in red.
Emails you’re cc’d on? Color them gray.

You do this through Conditional Formatting.  Let’s say I want all of the emails that come to me from David Gracey (Network 1’s president) to show up blue.  Here’s how you do that in Outlook 2010.

Click the “View” tab


and then “View Settings”.


This will bring up the “Advanced View Settings” dialog box; select “Conditional Formatting”


Then follow these 4 steps:


1)      Click “Add
2)      Name the rule
3)      Click “Font” and choose blue
4)      Then click on “Condition” to select the Filter (I select David Gracey’s email)


Now make sure you click “OK” on each dialog box as you exit.

You can set up endless options.  Keep it simple at first and just select a person that’s important to you and have their emails show up in a different color.

Have fun!

Tony Rushin Headshot

Tony Rushin: In his role as VP of sales & marketing, he is responsible for hiring, managing and coaching the sales team and always staying on top of (and meeting) the needs of clients. Under his leadership, the company has steadily grown each year.

Network 1 designs, builds and supports the IT you need to run your business more securely, productively and successfully. Whether you want to outsource all of your IT needs to a reliable, responsive, service-oriented company, or need to supplement the work of your internal IT staff, we will carefully evaluate where you are now, discuss where you want to go and implement and support a plan to get you there with as little interruption as possible.

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