Tuesday Tip: How to Proofread and Correct Your Email After Sending

By Richard Stokes

Edit Sent Emails in Outlook

Have you ever clicked send on an email and then had that sinking feeling because there was something in that email that you wished you’d taken that extra second to proof-read?

Last year we published a tip on how to delay the delivery of a single instance of an email in Outlook. There is also a way to set your Outlook program to do that with all your outbound emails so that this won’t happen to you again. Here’s how:

  • In Outlook, click the ‘File’ tab (top left)
  • Click ‘Manage Rules and Alerts’
    Edit Sent Emails in Outlook
  • Click New Rule
    Edit Sent Emails in Outlook
  • Look for ‘Start from a blank rule’ and click ‘Apply rule on messages I send,’ then click ‘Next’
    Edit Sent Emails in Outlook
  • Check the box ‘on this computer only’ and then click ‘Next’
    Edit Sent Emails in Outlook
  • Check the box ‘defer delivery by a number of minutes’ and then click on the link below it in Step 2. A box will pop-up that allows you to choose how long you want to delay it. After selecting your preferred delay time, click ‘Next’ and then ‘Ok’
    Edit Sent Emails in Outlook

For every email you now send out of Outlook, it will be delayed by the number of minutes you have selected. Each email will sit in your ‘Outbox’ folder and won’t go out until the allotted time has elapsed, giving you an additional opportunity to make changes to it or even change your mind before it really goes out.

This rule only works when you are working out of the Outlook program on the computer that you set the rule on. It will not apply to webmail, sending from your smartphone or any other computer you may access your email on (unless of course you choose to set up the exact same rule on that computer’s installation of Outlook).

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Richard Stokes: As the Director of Sales for Network 1, Richard identifies “future” clients that can benefit from the support of an experienced, outsourced IT team. He helps clients and prospects find technology solutions they need to achieve better productivity and efficiency so they can focus their attention on making money and growing their respective business.

Network 1 designs, builds and supports the IT you need to run your business more securely, productively and successfully. Whether you want to outsource all of your IT needs to a reliable, responsive, service-oriented company, or need to supplement the work of your internal IT staff, we will carefully evaluate where you are now, discuss where you want to go and implement and support a plan to get you there with as little interruption as possible.

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